New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new ML Schedules™ Software user account and related Group(s).

Classification

Class	Description
District Contract 1	ACPC
District Contract 2	City of Ames Parks and Recreation
District Groups	Internal School Groups
Level I	School Sponsored Activities. Examples: • Meetings of Booster Clubs, PTAs/PTOs and other parent/teacher organizations. • Adult and continuing education classes sponsored by the District. • Driver Education. • Athletic practices, meetings, banquets, ceremonies, etc.
Level II	Volunteer Youth-Centered Groups. Examples: • Girl Scouts • Boy Scouts • Camp Fire
Level III	Public Activities Supported by Letter of Agreement. Examples: • City of Ames - including Parks and Recreation • Head Start • Ames Community Preschool Center
Level III - ACAC
Level IV	Civic Events. Examples: • Community organization meetings of civic or service nature. • Community groups sponsoring moneymaking activities with all proceeds directly benefiting the school/District. • Private interest groups if no salary is paid to activity staff or helpers and any charge for the activity are used to cover actual expenses only. • Organizations that conduct meetings for the purpose of providing a means for citizen participation in the governmental process, e.g., meet the candidates meetings for school board, city, county, regional, state, and national offices; and meetings of organized local neighborhood associations.
Level V	Other Events. Examples: • Out-of-District adult or youth groups. • Meetings that are commercial in nature. • Businesses, private interest groups, individuals conducting activities in which a fee or admission is charged or items are sold. • Businesses holding non-gate fee events for which the participant directly or indirectly is charged a fee (e.g., rehearsals, ceremonies, performances). • Local organizations conducting profit-making activities for charitable purposes. • Businesses conducting volunteer events for which there is no charge to participants (e.g., businesses conducting training for their own employees). • Religious services, religious classes and activities. • Staff members teaching outside of usual school hours, e.g., summer music lessons or sports camps where a fee is being charged to participants.

User Information

First Name

Last Name

Phone Number

E-mail Address

* *

Confirm E-mail Address

* *

Password

Confirm Password

* *

Group Information

If you are an internal staff member who will be submitting requests on your own behalf (i.e. not for a group, team, club, etc), use your first and last name as the Group Name.

Group Name

Phone Number

Street / Mailing Address

City

State

Zip Code

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

Expiration Date

* Insurance file has expired

The District requires a signed rental agreement and Hold Harmless Agreement from all requesters, except District employees requesting facilities for District activities. All community groups are responsible for their own insurance coverage. The District will require a Certificate of Insurance indicating liability insurance coverage with a minimum amount of $1,000,000 combined single limit of bodily injury and property damage liability with Ames Community School District prior to the first scheduled event. A Certificate of Insurance is not required from District employees or District volunteers when the activity is a District event.

Additional Group Files

Proof of Non-Profit Status

Files marked with are required.